StratCO Coordinator (Events)

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Job Description

StratCO Coordinator – Pfizer, City West, Dublin 24 

StratCO (Strategy & Commercial Operations) is an enabling division within Pfizer that provides commercial services to our Business Units. These services include Sales & Marketing CRM support, Skills & Brand Trainings, Meetings & Congresses, MultiChannel Communication and Compliance Support. 

This position is responsible for the management of ACM compliance, Transfer of Value and local Meetings & Events (M&E).

 
This includes management of the event logistics, ensuring the event compliance, cost savings measurement, tracking and reporting, attendee management, client & vendor interactions for Internal colleagues meetings, external attendee engagements, congresses.

 
This is a newly created role in the organization, and the full implementation of the description above will happen through a gradual expansion of responsibilities, ensuring a smooth transition from the current model and securing business continuity for our commercial clients.

 

Your role/responsibilities:

End-to End management of ACM approvals and management of Ariba purchase orders and e-pays (estimated 40% of responsiblities)

  • Operational ACM and Ariba support
  • Create ACM requests for all MAPP processes (Grants, Consultancies, etc.)
  • Contract management for Grants and HCP contracts
  • Vendor maintenance
  • Ensure sufficient documentation in ACM & Ariba according to MAPP

End-to-end management of Meetings & Events activities including compliance, logistics, payments, reporting, etc (estimated 50% of responsiblities)

  • Organize meetings (internal/external, speaker programs and congresses), interface between market requester and event organizer
  • Ensure compliance process and global policies are followed
  • Plan, track and optimize meeting budgets
  • Initiate and manage ACM pre-approval
  • Initiate and manage Purchase Orders for overall meeting arrangements. Perform detailed reconciliation of entire meeting arrangements against PO ensuring all activities and payments are appropriate. Provide meeting owner with post-meeting budget analysis.
  • Responsible for managing local suppliers, vendor creation, 3rd party contracts, in close collaboration with procurement
  • Responsible for HCP contracts ( speaker agreements) and honoraria processes, follow up, prepare and provide status reports to BUs.
  • Manage invitation process to meeting, communicate with HCPs

End-to End management for EFPIA disclosure  (estimated 10%)

  • manage pre-notification process for HCPs (in future I would consider to do the same for HCOs) prior to disclosure
  • Continuous Review in scope- out of scope transactions
  • Review consent status
  • Interface between EFPIA Team and local market
  • Review final EFPIA report for disclosure
  • Upload EFPIA report

Your requirements/experience:

  • 3rd level Business Degree
  • 1+ year in managing and organising meeting/events from start to finish
  • Understanding of compliance related to events

11-month contract initially.

cormac.obrien@cpl.ie

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