Senior Legal Secretary – Property Department

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Job Description

I am currently recruiting an experienced Property Legal Secretary for the Dublin offices of an international law firm based in Dublin 2.

OVERVIEW OF THE ROLE:

  • Undertaking work of a confidential nature, or requiring high level skills and expertise
  • Undertakes specialist tasks (e.g. , attending to court filing, organising service of legal documents, expert and witness arrangements and appointments, conducting research at fee earner request)
  • Developing specialist expertise (i.e. super-user on specific tools, e-billing, client reporting, knowledge management support)
  • Supporting the secretarial team by ensuring the timely completion of the support team's shared work, ensuring work of an appropriate level is dealt with according to priority
  • Demonstrating flexibility with working practices in line with the business need, especially in times of pressure/ high workload
  • Utilises skill in influencing stakeholders -quickly building rapport through pro-active development of close professional relationships and active attempts to influence events to achieve goal
  • Going beyond what is necessarily called for, anticipating and preparing for a specific opportunity or problem that is not obvious to others
  • Ensuring accurate and timely use of our practice management system (Elite) to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
  • Demonstrating exemplary file management of correspondence, emails and research in a practical and easy-to -use manner
  • Maintaining up to date client records in Elite, and Outlook/Interaction contacts, including client contact details, client specific requests in relation to billing and bill formats, details of other parties etc.
  • Coordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes
  • Organising agendas, presentations and meeting papers, including print production and timely distribution; ensuring that fee earners have all documents and adequate preparation time
  • Organising meetings, ensuring rooms and conference facilities, video conference facilities are booked, liaising with attendees if necessary both internal and external and making sure that any required catering and technical equipment is in place

ABOUT YOU

  • At least 3 years legal secretarial experience working within property
  • Strong PA experience
  • Pro-active thinker and problem solver
  • A high degree of discretion and the ability to work with sensitive and confidential data
  • Excellent communicator
  • Can work on own initiative as well as being a strong team player
  • Have a strong working knowledge of WorkSite and Bighand or similar tools
  • IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook) 
  • Detailed understanding of billing
  • Friendly, personable and approachable
  • Excellent communicator- both written and verbally
  • Adaptable and flexible
  • Confident and professional

WHAT'S ON OFFER?

  • Very competitive salary
  • 25 days annual leave 
  • Private medical insurance
  • Tax saver travel
  • Pension Contribution
  • Life Assurance
  • Employee Assistance Programme

If you think this role sounds like a good fit for you please don't hesitate to send your CV to shauna.porter@cpl.ie or call 01 614 6059 for a confidential chat.

Apply via LinkedIn

Shauna Porter

Recruitment Consultant +353 1 614 6059 shauna.porter@cpl.ie