Quality Assurance Document Controller
Data Centre - M&E Operations and Maintenance
Location; Dublin 22
Salary €45,000 - €48,000 plus
Work Times: Monday to Friday, 9am – 5pm
Adding to the existing QA team, you will be responsible for the control and maintenance of all related documents on site that relate to the operation of M&E technical projects within the data centre environment. You will work with numerous stakeholders to ensure the accurate management and safeguarding of documentation that is used and generated by the engineers in a manner that will enable any stakeholder quickly to retrieve them; operating procedures, manuals, engineering/technical reports and site management files. As the QA Document controller, you will be involved in the continuous analysis and improvement of work systems to ensure that they meet all identified stake holder requirements
Be the main point of contact on site for all documentation
Develop and implement processes related to document control and management
Manage the master Procedure matrix for all site operating procedures for the Data Centre, ensuring matrix is maintained to site requirements
Manage the creation and update of all site procedures for the Data Center environment
Identification of and obsoleting of redundant procedures
Schedule periodic reviews of all current procedures along current SLA guidelines and liaise with responsible staff to ensure timely completion
Train technical team members on expectation re; SOP, MOPs, EOPs and Drills. Provide status reports at times set by senior management team
Ensure all procedure documentation is indexed correctly and stored in the correct locations on share point to meet SLA guidelines.
Stay abreast on the client’s runbook documents and notify the CE team of any changes that could impact operations.
Manage the of creation and maintenance of work-related record data into key systems such as MS Office & MS SharePoint
Ensure systems and data governance are in place and adhered to correctly by all staff on site
Develop an electronic filing/archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers
Ensures proper document classification, sorting, filing and proper archiving. This includes the likes of Procedures, Permits, Method statements, Risk assessments, all vendor report types, in house maintenance and break fix work orders.
Develop and maintain document control processes for the efficient management and recording of QHSE documentations
Maintain proper organization and storage of documents
Perform routine audits and quality checks on all related documentation including site log books.
Support the team in shaping and implementing efficient, effective processes whilst always looking at best practice and new technologies to improve day to day operations.
Monitor, track and Analyse Procedural, Staff training, ISO data etc. for reporting or audit purposes.
Ensure all templates used with the domain conform to site standards
Keep track of all company records by looking through both hard files and computer database files on a regular basis
Produce and maintain Progress Reports on documents/audits to Manager.
To be considered you will have;
3rd level relevant qualification or several years’ experience in similar role
Proven ability of translating strategic priorities into operational plans to ensure these priorities yield measurable and sustainable results
Possess good knowledge in document control, management processes and standards and with ISO standards.
In-depth knowledge and experience with MS Suite software - Computer literate with the ability to compile and submit weekly, monthly and annual reports.
Monitor and trend operational characteristics (procedures, training etc.).
The ability to learn quickly and to gain maximum benefit from extensive training and development programs aimed at ensuring that any identified knowledge or experience deficiencies are addressed in the short term.
Send your CV now, Call Darina on 01 6390391 / 8666078982