Business Services Administrator – Pharma

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Job Description

On behalf of our client, a global pharmaceutical company, I am currently recruiting for a Business This is a permanent, full-time role.

Purpose: To provide a range of administrative activities in support of the department as required

Key Tasks

To undertake a range of administrative activities as determined by Department’s needs. Some duties may include, but are not limited, to the following:

• Provide administrative support as required

• Supporting the Procurement & Facilities Manager in the selection of suppliers, through the execution of requests for proposal and tenders, and the subsequent management of those suppliers

• Maintain procurement contracts, raise POs as required, maintain preferred supplier lists

• Day to day operation of facilities (e.g. building, cars, phones, stationery, office supplies, etc.)

• First-line responsibility for reception duties (answering phone, routing calls, letting visitors in, handling post & couriers, organising taxis, couriers, ordering lunches, etc.)

• Collaborate with HR to ensure all necessary equipment is available for new hires on starting

• Ensure equipment for employees is replaced according to refresh cycles

• Support the Supply Chain team on selected Supply Chain activities as directed by the Supply Chain & Business Services Manager

• Coordinate and manage department and team meetings as required

• Maintain department page on intranet and update information in consultation with the relevant stakeholders

• Ensure travel, hotel and restaurant bookings made for departmental travel (local and international).

• Maintain COREMAP compliant documentation and uploading of documents to TouchPoint

• Any such duties as may be reasonably assigned



• Ideally educated to diploma or degree level

• 3-5 years of experience in a similar position

• Self-starter

• A methodical approach to completing tasks with a high attention to detail

• Ability to work on a variety of tasks concurrently in an effective manner

• Ability to prioritise important tasks and manage time effectively

• Interpersonal skills to work well within a team environment and to communicate optimally with

telephone callers and visitors

• Excellent verbal and written communication skills

• Flexible and adaptable approach to work.

• Positive attitude to change

• Excellent IT skills — Word, Excel and Powerpoint


If you are interested in applying for this role please call Linda on +353 1 2784671 or email

Thornshaw Scientific Recruitment is a leading Irish provider of specialist Scientific Recruitment. Part of the CPL Group.


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Linda Dunne

Senior Recruitment Consultant
  • Salary:Negotiable
  • Location:Dublin South
  • Type:Permanent
  • Category:Administration & Office Support,Thornshaw