Administrator/Receptionist – Law Firm – Dublin 2

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Job Description

I am currently recruiting a strong administrator for a leading Irish law firm based in Dublin 2.

Overview of the Role

 Post

  • Collate, open & sort all incoming post each morning.
  • Review any post assigned to you with the relevant Staff Member & progress as instructed.
  • Scan all relevant items onto the Keyhouse system as requested.
  • Issue any outgoing post if requested.

 Phone Calls

  • Handle all incoming phone calls & direct these to the appropriate staff member as required.
  • Record all incoming calls in the Call Book at reception in order to track the volume of calls coming in & ensure no calls have been missed while staff are out of the office. 

Emails

  • Handle all incoming & outgoing emails from the office email address as well as your personal email address.
  • Ensure emails are forwarded to the relevant staff members as required.
  • Issue any outgoing Client/ group emails as requested

Electronic Case Files (Keyhouse System)

  • Utilise the system to look up case information for any case related queries, as required.
  • Opening and closing of case files
  • Maintaining all files in good order

 Finance

  • Liaise with Finance to organise required financial transactions & documentation as required.

 Staff Cover

  • Provide cover for other Staff Members as & when required.

 Client Engagement

  • Liaise with Clients & Staff to organise and run the required Client events as directed
  • Cultivate & maintain a professional & helpful relationship with Clients.

 Staff Events

  • Assist with the organisation and running of Staff events as directed

 Diary Management

  • Manage the Boardroom bookings via the associated outlook calendar.
  • Attend staff meetings as required.

  

Skills Required

  • Proficient typing skills
  • Proficient MS Word, Excel & Outlook skills
  • Proficient English language – written and spoken – an understanding of legal terminology would be important so basic legal industry process knowledge
  • Flexible working schedule would be advantageous
  • Strong ability to use IT necessary - Case management software experience would be advantageous but full training will be provided in any event.
  • Time Management skills
  • Communication skills
  • Attention to detail

Interested and think you're a good fit? Submit your application or contact Shauna: shauna.porter@cpl.ie or call 01 614 6059

OfficeSupportOct2019

Apply via LinkedIn

Shauna Porter

Recruitment Consultant +353 1 614 6059 shauna.porter@cpl.ie