Executive Support Specialist with German

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We are looking for an Executive Support Specialist to perform a variety of administrative tasks and support company’s senior-level managers.

Executive Support Specialist responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.  As a team of 2, you would be taking care of 7 executives.

Your responsibilities

  • Acting as the point of contact among executives, employees, clients and other external partners
  • Manage executives’ calendars and set up meetings
  • Creation and Preparation of Management presentation slides
  • Administrative support of the Management Committees
  • Preparation of weekly, monthly or quarterly reports
  • Meeting Minutes during meetings
  • Appointment coordination and organization of worldwide business travel as well as control over invoices and allowable expenses
  • Screen and direct phone calls and distribute correspondence
  • Drafting all correspondence in German and English
  • Preparation and follow-up with regard to business appointments and meetings
  • Organization of employee events and workshops as well as participation in projects


Your profile:

  • Tactful and discreet person demonstrating self-confidence, excellent communication skills and manners as well as great reliability
  • Independent, structured and goal-oriented operation, maintaining high standards of quality and demonstrating good organization skills
  • Diligent and independent operation, quick comprehension connected with great learning capacity
  • Very good spoken and written German and English, any additional languages would be an advantage
  • Work experience as Executive Support Specialist
  • MS Office skills


We offer:

  • Full-time job contract and stable working conditions
  • Competitive salary and a range of benefits for employees
  • Modern office and comfortable location – 50 meters from Rondo Daszyńskiego station
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  • Mzda:N/A
  • Lokalita:Warszawa
  • Typ:Plný úvazek
  • Kategorie:Administrativa & kancelářská podpora