Payroll Coordinator

We are looking for a Payroll Coordinator who will work with the Covalen Solutions team and will be responsible for all aspects of Cafeteria, Payroll and Social Security within the company. 

What we offer: 

• Competitive base pay

• Cafeteria

• 2 days of home office/week

• Internal trainings 

• Career progression opportunities 

• Frequent company events 

• Modern office building, approachable easily both by car and public transportation 

• Multinational environment 

• Diversity and inclusion

Necessary skills and experience:

• At least B2-C1 level of English both in verbal- and written communication

• At least 2-3 years of experience in wage- and social security administration

• Experience with administering working hours, overtime and allowances

• Proficiency in Excel

• Proactive and solution-oriented personality.

Your tasks will be…

Managing all things related to Cafeteria:

• Maintaining Cafeteria Policy and tracking Cafeteria usage;

• Collecting employees demands on Cafeteria elements;

• Handle all Cafeteria declarations in the beginning and during the year;

• Handle new hires proportional declarations and calculate proportional Cafeteria entitlements for leavers;

• Communicate to all staff in Cafeteria and Social Security and Payroll related cases.

Using our Time Management System:

• Marking TMS Anomalies and reporting them to Supervisors every week; closing TMS after all anomalies corrected;

• Checking all sick paper administration in TMS and provide all sick paper to external payroll supplier;

• Handle all additional payment administrated in TMS;

• Handle TMS Unlock requests;

• Performing a headcount check every month based on Nexon and TMS.

Keeping in contact with our External Payroll Supplier: 

• Processing and providing all necessary data (including clock data), Excels and documents to the external payroll supplier before the deadline;

• Providing all necessary corrections to external payroll supplier and checking if the corrections has been completed;

• Preparing contract modifications from Nexon as well as overtime and on-call Excel and providing it to the external payroll supplier;

• Providing all information to the external payroll supplier about leavers;

• Handling transfers, tax benefit documents, mid-month payroll and providing these as well to the external payroll supplier;

Additional tasks: 

• Keeping in contact with Long-term absence Employees, managing their TMS data and calculating their holidays;

• Calculating Work Time Cycle 1 overtime hours every month, Work Time Cycle 3 overtime hours quarterly and Calculate WTC overtime to all leavers;

• Preparing reports according to the Managers’ needs;

• Ensuring all deadlines are met with respect to processing payroll and tax compliance;

• Ensuring payroll results are posted on time and accurately within the financial accounting records;

• Resolving occurring issues, handling employees complains and problems using the relevant tools and systems;

• Working to achieve individual and team goals, attending team meetings;

• Comply with and complete desk specific or ad-hoc request/tasks;

• Observe strict compliance to licensing, copyright and trademark legislation

• Communicating concerns with the Finance Manager;

• Following the internal and external guidelines to ensure proper monthly cafeteria, social security, payroll and reporting;

• Know and use Cafeteria and Payroll Tools on a day-to-day basis.

If you are interested in this position, apply now and join the Covalen Team!

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